PRIVACY AND COOKIES POLICY
Background
H1 Investigação e Desenvolvimento Tecnológico, LDA (hereinafter “H1ID”), in the context of its activities in technical consultancy, research and development of technological projects, needs to collect and process certain personal data relating to its clients, partners, website users and job applicants.
The protection of privacy and personal data is a core commitment of H1ID. All processing is carried out lawfully, fairly, transparently and proportionately, in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), Law no. 58/2019 of 8 August, and other applicable legislation in Portugal.
H1ID does not sell, share or otherwise make available personal data of clients or users for third-party commercial purposes under any circumstances.
Data Controller
H1ID, with corporate identification number 516145134 and registered office at Rua 1º de Maio, nº 27, 6260-101 Manteigas, Portugal, is responsible for the collection and processing of personal data.
For any matters relating to the processing of your personal data, you may contact H1ID via email at: info@h1id.pt
Processing and Changes to this Policy
By providing your personal data to H1ID, you acknowledge and accept that it will be processed in accordance with this Privacy and Cookies Policy.
H1ID may update this Policy whenever necessary to ensure legal compliance or to reflect changes in its activities or systems. The current version will always be the one published on the website.
What is Personal Data?
Personal data refers to any information relating to an identified or identifiable natural person (data subject), directly or indirectly, through elements such as name, tax identification number, email address, telephone contact or any other information that enables identification.
Information provided through newsletter subscriptions, service agreements or job applications falls within this definition.
What Personal Data Do We Collect?
H1ID may collect different categories of personal data depending on the nature of its relationship with the user:
Clients and Prospective Clients
When you contact H1ID to request information or a service proposal, we may collect data such as name, email address, telephone number, company details, tax identification number, address and other billing-related information. In the context of funding projects, technical data related to the client’s activity and other information necessary for analysis and solution development may also be requested.
Job Applicants
In recruitment processes, H1ID may collect and process data included in CVs, cover letters and any other information voluntarily provided by candidates.
Website Users
When browsing the H1ID website, limited technical information may be collected, including device data, IP address, pages visited, session duration and browsing patterns, through cookies or similar technologies.
Some of the personal data we collect is necessary to fulfil contractual obligations. Other data may be required to ensure the proper development of our relationship. If you choose not to provide certain data, we may be unable to fulfil contractual obligations or, in some cases, continue the relationship.
When and for What Purposes is Personal Data Collected?
Personal data may be collected:
- Directly from the user when requesting contact, entering into a contract, subscribing to communications or applying for a position
- During contract execution, when additional. information is required
- Automatically, when accessing the website through cookies or similar technologies.
Where processing is based on consent, this will always be obtained clearly and explicitly.
- Contract Management: To ensure proper execution of contracts, preparation of service proposals and project follow-up.
- Project and Funding Management: To prepare, submit and manage applications to funding programmes and public incentives.
- Recruitment: To assess candidate profiles and manage recruitment processes.
- Marketing and Institutional Communication: Subject to consent or where legally permitted, contact details may be used to send informational or institutional communications. Users may opt out at any time.
Data Sharing and Transfers
H1ID may engage third parties for services such as hosting, IT system maintenance, electronic communications and cloud storage.
These entities act under H1ID’s instructions and are contractually bound to comply with GDPR requirements. Personal data may also be disclosed to judicial or administrative authorities where required by law. If data transfers outside the European Union occur, H1ID will ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or adequacy decisions.
Data Retention
Personal data is retained only for the period necessary to fulfil the purposes for which it was collected and in accordance with legal requirements.
After the contractual relationship ends, data will no longer be processed for commercial purposes but may be retained for legally required periods.
Security and Confidentiality
H1ID implements appropriate technical and organisational measures to protect personal data against loss, destruction, alteration, unauthorised access or unlawful processing.
Despite these measures, users should adopt safe browsing practices, including protecting access credentials and using updated systems.
In the event of a data breach that poses a risk to individuals, H1ID will notify the Portuguese Data Protection Authority (CNPD) within 72 hours and, where applicable, affected individuals.
User Rights
Under applicable law, users have the right to access their personal data, request rectification or erasure, object to processing and withdraw consent where applicable.
These rights may be exercised via email: info@h1id.pt. Responses will be provided within the legally established timeframe. In exceptional cases, full compliance may not be possible due to legal obligations.
Right to Lodge a Complaint
For any questions regarding data collection and processing, users may contact H1ID via email: info@h1id.pt
Alternatively, users may lodge a complaint with the Portuguese Data Protection Authority:
CNPD – Comissão Nacional de Proteção de Dados
Rua de São Bento, n.º 148
1200-821 Lisboa, Portugal
Website: www.cnpd.pt
Email: geral@cnpd.pt
Telephone: (+351) 213 976 832
Use of Cookies
Cookies are small text files stored on the user’s device when visiting a website. The H1ID website uses cookies to ensure proper functionality, improve user experience and collect statistical information. Cookies used do not collect information that directly identifies users but store general data related to browsing preferences. Users may configure their browser at any time to block or delete cookies; however, this may affect the functionality of certain features of the website.